Documents and Policies

You can find important documents and policies here.

Constitution

Our consitution is one of the most important documents for our club and outlines how it is administered. It can only be amended at AGMs (Annual General meetings) or EGMs (Exceptional General meetings) where all club members are invited.

View the consitution.

Policies

Document name	Version	Amended by
Anti-bullying policy	2024	EE
Meeting recording policy	2021	JM
Club Equality policy	2019	AGB
Data Protection policy	2021	CW
Hardship policy	2019	AGB
Mobile Phone Policy	2024	EE
Photographic and Video policy	2019	AGB
Volunteer Expenses Policy (Volunteer Expenses Form)	2023	EE
Anti-Doping Policy	2024	EE
Mental Health Signposting	2024	EE
Health and Safety Policy	2024	EE

Wellbeing and Protection

Document Name	Version	Amended by
Equality Statement	2025	EE
Wellbeing and Protection Policy	2024	EE
Safer Recruitment Policy	2024	EE
Making a Referral Policy	2024	EE
Recruiting People with Convictions Policy	2024	EE
Secure Data Handling Policy	2024	EE
Digital Communication & Social Media	2025	BM
Managing Difficult Behaviour	2025	SD/SM

Codes of Conduct

Document Name	Version	Amended by
Athlete Code of Conduct	2024	EE
Coaches Code of Conduct	2024	EE
Parents Code of Conduct	2024	EE
Team Manager Code of Conduct	2024	EE
Volunteer and Technical Official Code of Conduct	2024	EE
Teacher Code of Conduct	2024	EE
Spectators Code of Conduct	2024	EE

Procedures

Document name	Version	Amended by
Disciplinary Procedure	2024	EE
Grievance Procedure	2019	AGB
Complaints Procedure	2024	EE

Role Descriptors

Document name	Version	Amended by
Chair	2025	BM
Vice President	2025	BM
Treasurer	2025	BM
Secretary	2025	EE
Wellbeing and Protection Officer (WPO)	2025	EE
Head Coach	2025	EE

Document name	Version	Updated
Olympia clock guide A quick guide on how to use the Water Polo clocks at Olympia.	v1.3	June 2024 - Josh Muir
Club Brand Guidelines	v1.0	May 2025 - Stephen Barty
Club History	v1.0	May 2025 - Stephen Barty